Jewelry Inventory Software

Finally know what your jewelry actually costs to make

Wire, findings, gemstones, chain. Tracking every component in a spreadsheet is how jewelry makers end up underpricing their best sellers for months without realizing it. Craftybase is jewelry inventory software built for makers: it tracks your raw materials, calculates your true cost per piece, and keeps your Etsy and Shopify stock in sync automatically. No credit card required. Up and running in under 15 minutes.

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Jewelry inventory and manufacturing software for makers — Craftybase

Trusted by makers worldwide

Capterra
4.6/5 stars
GetApp
4.6/5 stars
Wix
4.8/5 stars
Shopify
4.5/5 stars

Jewelry inventory software for makers

Know your costs. Track your stock. Price with confidence. All in one place.

No long-term contracts. No overbuilt enterprise features you'll never use. Just the tools that actually matter when you're selling jewelry and trying to make real money from it.

Bill of materials for every piece

Map every component (wire gauge, bead count, clasp type, chain length) into a recipe for each piece. Craftybase tells you exactly what it costs to make before you set your price.

Real-time material and stock tracking

Your gem, finding, and wire stock levels update automatically whenever you purchase supplies, record a manufacturing run, or make a sale. No more manual counts or surprise stockouts mid-order.

COGS reports ready for tax time

Accurate weighted-average cost calculations run in the background. Pull your Schedule C numbers at the touch of a button, with no spreadsheet gymnastics at year end.

Ready to know your true cost per piece?Join 3,500+ jewelry makers who price with confidence.
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No credit card required

Know your true cost per piece before you set your price

Most jewelry makers are juggling several spreadsheets: one for supplies, one for orders, one for finished stock, and none of them talk to each other. Craftybase brings it all into one place. Build a recipe (bill of materials) for each piece, listing every wire gauge, bead count, and finding. The moment you enter a purchase or record a sale, your costs and stock levels update automatically.

You'll always know what a piece actually costs you to make and whether you're pricing it to make money.

Ready to stop guessing what your pieces cost?

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Never run out of supplies mid-order again

Running out of 4mm seed beads or silver jump rings when you have orders to fill is a nightmare. Craftybase gives you real-time visibility into every material you have on hand (searchable, sortable, with photos) so you know exactly when to reorder before it becomes a problem.

Set reorder thresholds and get low stock alerts so you're always ahead of your supply needs, not scrambling to catch up.

Material inventory tracking for jewelry makers

Price with confidence: you know the numbers

Most jewelry pricing advice says "charge what the market will bear." That's backwards if you don't know what it costs you to make the piece. Craftybase calculates your exact material and labor cost for every item so you can price for the profit margin you actually need, not just what competitors are charging.

On a daily basis, I really appreciate the Pricing Guidance feature. I used to dread this step and now I really look forward to entering recipes and generating instantaneous prices for my items!

Amy Friend
Founder, Amy Friend Jewelry
Pricing guidance for jewelry makers

Manage stock across markets, studios, and consignment locations

Selling at craft markets, through a gallery, on consignment, and online? Craftybase tracks your inventory across all locations so you always know what's where. Transfer stock, assign sales to locations, and run revenue reports per venue, without keeping separate spreadsheets for each.

Location and consignment tracking for jewelry businesses

Stocktaking that doesn't eat your weekend

End-of-year inventory counts are a headache for any jewelry maker, especially when you're tracking hundreds of individual components. Craftybase lets you run rolling stocktakes throughout the year, by category or material type, so you're never facing a massive count all at once.

Get instant feedback on count accuracy and flag discrepancies before they become real problems.

This report makes tax time almost enjoyable. No more lists and spreadsheets — I just run the report for the time I need, and it's done!

Kelly Arias
Founder, Kelly Arias Jewelry

Reports that actually tell you how your business is doing

Stop guessing whether your jewelry business is growing. Craftybase gives you clear COGS reports, margin breakdowns by product, and profitability charts so you can spot your best sellers, cut your losers, and make decisions based on real data, not gut feel.

At tax time, your Schedule C numbers are ready at the click of a button.

Reports and analytics for jewelry making businesses

Trusted by makers worldwide, including…

Bambu Earth
Cirque Colors
Crude
Euphoric Herbals
Ash Hilton

Jewelry makers tell us these are their favorite features

Everything in one place

Sales, stock levels, material costs, and financial data: all in one secure place. Accessible from any device, always backed up. No more digging through three different spreadsheets.

Daily sync from Etsy, Shopify, Amazon & more

Stop manually copying order data from your sales channels. Craftybase imports your products and orders overnight so you wake up with your inventory already updated.

Pricing guidance built in

Craftybase uses your actual material and labor costs to suggest profitable prices for every piece. When your material costs change, your pricing guidance updates automatically.

COGS for tax time, at a click

Track cost of goods sold in real time as you work. At tax time, pull the Schedule C numbers you need without digging through a year of records.

Profitability reports & charts

See which pieces are earning you money and which aren't. Margin reports, bestseller tracking, and visual charts make it easy to spot what to scale and what to cut.

Low stock alerts

Get notified before you run out of wire, beads, or findings. Set a reorder threshold of 50 jump rings or 5 meters of chain, and Craftybase alerts you before you hit zero — not after.

Who is Craftybase for?

Craftybase is jewelry inventory software designed for independent makers who produce handmade pieces and need to track material costs, finished stock, and COGS, without needing an accountant or enterprise ERP system.

It's designed for:

  • Independent jewelry makers: Track wire, beads, findings, gemstones, and chain at the component level, with bill of materials for every piece you make.
  • Etsy and Shopify jewelry sellers: Sync orders automatically, deduct materials when a sale happens, and see your real inventory without manual entry.
  • Jewelry businesses selling wholesale or at markets: Track consignment locations, transfer stock between venues, and see revenue by channel.
  • Makers who want their COGS right at tax time: Craftybase generates Schedule C-ready reports automatically throughout the year, not just in April.

Craftybase is not designed for retail-only jewellery stores (no manufacturing), large-scale manufacturers needing ERP systems, or service businesses. If you're making jewelry yourself and want to know your true costs, it's the right fit.

Not sure if you're ready for software yet? Start with our free jewelry inventory spreadsheet: it covers the basics and makes switching to Craftybase easy when you're ready.

Purpose-built for jewelry makers, everywhere

Inventory software designed for jewelry businesses

Running a small jewelry business means your inventory is both your biggest asset and your biggest headache. A single bracelet can use 20 to 60 individual components (beads, findings, wire segments, clasps) before you add packaging and labeling. And that's before you start selling across Etsy, your own website, and weekend markets.

The honest truth: most jewelry makers are underpricing their work because they're estimating costs, not calculating them. When you don't know what a piece actually costs to make (factoring in every bead, jump ring, and hour of labor), you end up pricing based on what competitors charge. Most makers find they've been underpricing by $3 to $12 per piece once they calculate their real COGS. That's how makers stay busy but don't build profit.

Craftybase changes that. Set up your materials list once, build your recipes, and your cost per piece calculates automatically. When silver wire goes from $0.80 to $1.10 per foot, your COGS updates across every product that uses it. A $0.50 jump ring you forget to count, multiplied across 200 orders, is $100 of invisible loss. You'll always know your real margins.

Craftybase has been a wonderful tool in running my business. I love that I can look at reports and know exactly what I have in inventory and also see what my total sales are.

AliciaAlicia

Alicia

Vintage Rose Gauges

On a daily basis, I really appreciate the Pricing Guidance feature. I used to dread this step and now I really look forward to entering recipes and generating instantaneous prices for my items!

AmyAmy

Amy

Amy Friend Jewelry

This app allowed me to create and implement a work flow that is imperative to the daily operation of my business.

StephanieStephanie

Stephanie

Moxie Sorbet Designs

What I love to do is make distinctive, wearable jewelry - Craftybase helps ensure that I can make a profit while doing it.

RuthieRuthie

Ruthie

Ruthie Murray Studio

This report makes tax time almost enjoyable. No more lists and spreadsheets — I just run the report for the time I need, and it's done!

Kelly AriasKelly Arias

Kelly Arias

Kelly Arias Jewelry

Frequently Asked Questions

What is the best inventory software for a jewelry making business?

The best inventory software for jewelry makers tracks raw materials at the component level (wire, beads, gemstones, findings) and calculates your true cost per piece using a bill of materials, and syncs automatically with Etsy and Shopify so you're not doing manual data entry. Craftybase is purpose-built for exactly this: it handles the maker side of jewelry production, not just retail selling or POS transactions.

How do I track gemstones, metals, and beading components in inventory software?

In Craftybase, each material (a specific gemstone type, wire gauge, bead colour, or clasp) is entered as a distinct item with its purchase price and current stock quantity. When you build a recipe for a piece, you specify exactly how much of each material goes into it. Every manufacturing run and every sale automatically deducts the right amounts from your material stock levels, so your inventory stays accurate without manual counting.

Does jewelry inventory software need to handle cost-per-gram or cost-per-unit materials?

Yes, and this is where most generic inventory tools fall short for jewelry makers. Metals like silver and gold are typically bought by weight (grams or troy ounces) and used in small measured amounts per piece. Craftybase supports flexible unit-of-measure tracking so you can record a purchase in grams, enter your recipe usage in grams, and have the cost-per-gram automatically calculated and applied to each piece that uses that material.

Can I sync my jewelry inventory with Etsy or Shopify?

Yes. Craftybase connects directly with Etsy, Shopify, Amazon, WooCommerce, and other platforms. Orders import automatically each day, and when a piece sells, Craftybase deducts the components used to make it from your raw material stock and marks the finished piece as sold. If you sell on both Etsy and Shopify, Craftybase gives you a single unified view of all orders and inventory across both channels without duplicate entry.

How do I calculate the true cost of a handmade jewelry piece including all materials?

The true cost of a handmade jewelry piece is the sum of every material used (wire, stones, findings, packaging) plus your labour time. In Craftybase, you build a recipe (bill of materials) for each design, listing every component and the quantity used. Craftybase pulls in your purchase costs, multiplies by the quantities, adds your labour rate, and gives you a complete cost price. When silver prices rise, the cost updates across every piece that uses it.

What is the difference between jewelry retail POS software and jewelry maker inventory software?

Jewelry retail POS software (Lightspeed, Square for Retail) is designed for stores that buy finished jewelry and resell it; it tracks products and sales but has no concept of raw materials or manufacturing. Jewelry maker inventory software like Craftybase tracks the production side: raw materials, component costs, bill of materials per design, manufacturing runs, and COGS. If you make the jewelry yourself, a POS system tracks your sales but leaves your actual production costs invisible.

What is jewelry inventory software?

Jewelry inventory software tracks raw materials (wire, beads, findings, gemstones, chain) alongside finished piece stock levels. Purpose-built tools like Craftybase go further: they calculate your cost per piece from a bill of materials, sync orders from Etsy and Shopify, and generate COGS reports for tax time. This replaces the spreadsheet tracking that most jewelry makers outgrow within their first year of selling.

Can Craftybase help with COGS and tax reporting for a jewelry business?

Yes. Craftybase tracks your cost of goods sold in real time using weighted-average costing, the method accepted by the IRS for handmade product businesses. At tax time, you can pull your COGS figure and beginning/ending inventory values for your Schedule C without any manual calculations. It eliminates the end-of-year panic most jewelry makers deal with.

Know your real cost per piece. Starting today.

Join thousands of jewelry makers who use Craftybase to price with confidence and grow profitable businesses.

Start my free 14-day trial →

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